OVcare’s HR Portal simplifies workforce management by bringing all essential tools into one secure platform. From compliance checks and leave tracking to appraisals and document storage, everything is streamlined and automated—helping you stay organized, reduce admin time, and keep your team running smoothly.
Our Staff Check Summary is designed to ensure full compliance with Ofsted regulations and Schedule 2. It automatically verifies uploaded information and sends proactive expiry reminders—both within the system and via email—one month before deadlines. This helps you stay organized and ahead of compliance requirements with ease.
With OVcare, you can fully customize supervision and appraisal questions to fit your organization’s needs. Assign line managers to allow different staff members to conduct reviews, and set review dates that trigger automatic notifications, ensuring nothing is missed. Additionally, OVcare generates supervision and appraisal matrices automatically, making it easy to track progress and maintain oversight.
OVcare makes managing staff leave, holidays, sick days, and absences seamless through its fully integrated system. You can easily track and approve different types of leave, with all changes automatically reflected in the rota to avoid scheduling conflicts. The system also monitors lateness, providing real-time updates and notifications to help you manage attendance effectively. This streamlined approach ensures that staffing levels are always optimized, reducing administrative workload and keeping you in control of workforce management.
The OVcare rota system integrates with the clocking in and out feature, automatically feeding data into timesheets and shift plans for handovers. It accounts for leave, sickness, and absences, ensuring everything stays aligned. Timesheets can be easily exported for payroll, all while maintaining seamless integration with staffing and attendance data.
OVcare automatically generates key reports to streamline your workforce management. The Training Matrix tracks staff training and certifications, ensuring you stay on top of compliance and development needs. The Supervision Matrix provides an overview of supervision schedules and progress, while the Leave Report consolidates all leave data for easy reference. With just a click, each report is generated, saving time and ensuring accurate, up-to-date information is always at your fingertips.
OVcare’s HR portal includes both a Manager’s Filing Cabinet and a Home Filing Cabinet, giving you a secure, organized space to store all your important documents—no matter the format. Whether it’s contracts, notes, policies, or ad-hoc files, everything stays in one place for easy access when you need it. No more digging through emails or scattered folders—just a simple, reliable way to keep track of essential information.
